Executive Assistant & Operations Coordinator San Francisco Bay Area / Remote, with regular overlap with U.S. Pacific Time · Full-Time
We are hiring an Executive Assistant & Operations Coordinator to help our CEO and CTO spend more time building the company, serving customers, and delivering our technology.
Reporting to the CEO, you will own executive administration and coordinate recurring operational work across scheduling, communications, travel, meetings, hiring logistics, and document management. You will also provide agreed support to our CTO, helping protect focused engineering time and reduce administrative interruptions.
You should enjoy bringing structure to a busy environment, anticipating needs, and following through without repeated reminders. You will work closely with the founders, learn how the business operates, and handle sensitive information with discretion.
Success means calendars run smoothly, meetings are prepared, commitments are tracked, documents are easy to find, and routine work gets completed with minimal founder involvement. There is room to take on broader operational responsibilities as you demonstrate judgment and ownership.
What you will do: Manage executive calendars across time zones, resolve scheduling conflicts, and protect time for focused work and company priorities. Coordinate travel, accommodation, itineraries, conferences, and meeting logistics. Triage designated inboxes, flag important requests, draft routine correspondence, and follow up within agreed guidelines. Prepare meeting briefs, agendas, and supporting materials so the founders arrive informed and ready. Capture decisions and action items, track owners and deadlines, and follow up until agreed tasks are completed. Maintain a shared calendar of key company, customer, mission, and program deadlines, escalating risks early. Collect and organize documents for investor requests, legal counsel, accounting, and company administration. Coordinate interview scheduling, candidate communications, onboarding logistics, and access requests. Organize receipts, expenses, invoices, and vendor paperwork for review and processing by the appropriate owners. Keep shared files, contact records, templates, and operational trackers accurate and easy to use. Coordinate routine partner and customer logistics with the relevant team members. Improve recurring workflows using practical tools, templates, and responsible use of AI. Requirements: Demonstrated experience in executive assistance, operations coordination, project administration, or a comparable role with substantial ownership. Excellent organization and attention to detail, with a reliable system for managing multiple deadlines and follow-ups. Strong written and spoken English, including the ability to draft clear, professional emails and summarize meetings accurately. Sound judgment about what to handle independently, what to clarify, and what to escalate. Discretion and professionalism when handling confidential company, employee, financial, and partner information. Confidence coordinating with senior executives, customers, investors, vendors, and distributed team members. Proficiency with Google Workspace, calendars, spreadsheets, video conferencing, and task-management tools. Ability to learn unfamiliar tools and terminology quickly. A technical or aerospace background is not required. Comfort working in a small, fast-moving company where priorities can change and some processes need to be built. Reliable internet access and availability for an agreed, consistent working schedule that includes overlap with U.S. Pacific Time. A proactive approach: you anticipate needs, identify missing information, and bring practical solutions. Bonus Requirements: Experience supporting a founder, CEO, CTO, or other senior leader. Experience in an early-stage startup or a distributed international team. Experience arranging international travel and coordinating meetings across multiple time zones. Familiarity with CRM systems, recruiting tools, expense platforms, or lightweight workflow automation. Experience coordinating investor information requests, board meeting logistics, or grant and contract documentation. Interest in space, AI, cloud computing, or emerging technology. Examples of processes you improved that saved time, reduced errors, or made follow-through more reliable. Senior Forward-Deployed Engineer San Francisco Bay Area · Full-Time
You will be responsible for getting Satlyt deployed into customer environments, from initial technical discovery through integration, testing, and production operation.
This is not a traditional pre-sales role. You will build, integrate, debug, and ship while working directly with satellite operators, aerospace companies, defense customers, payload providers, and infrastructure partners.
What you will do: Own technical integrations with customers from discovery through production deployment Understand customer spacecraft, compute, networking, telemetry, security, and mission architectures Design deployment architectures for running Satlyt on customer hardware Deploy and troubleshoot containerized workloads in constrained and intermittently connected environments Flight software Customer APIs Telemetry systems Ground infrastructure Networking stacks Build prototypes and proofs of concept that can move into production Diagnose hardware, software, networking, and systems integration issues Translate recurring customer requirements into reusable Satlyt product capabilities Support technical discovery, demonstrations, proposals, and architecture discussions Build tools and documentation that make each future integration faster Support mission testing and on-orbit deployments Work closely with the CTO and core engineering team Requirements: 4+ years of experience in software engineering, infrastructure, distributed systems, networking, robotics, aerospace, defense technology, or a similarly complex technical environment Strong Linux fundamentals Strong programming ability in Python Go Rust C++ Similar systems languages Experience with Docker, containers, Kubernetes, or similar orchestration technologies Strong networking fundamentals Experience debugging real production systems Ability to understand unfamiliar technical architectures quickly Strong customer-facing communication skills Ability to operate independently with ambiguous requirements Strong ownership and execution mindset Bonus Requirements: Satellite flight software Satellite mission operations Embedded Linux or ARM Edge computing DTN or HDTN BPv7, CFDP, or ION AI inference on constrained hardware Kubernetes at the edge Telecom infrastructure Cybersecurity Robotics or autonomous systems Defense or government systems Customer Success & Mission Deployment Lead San Francisco Bay Area · Full-Time
You will be responsible for taking Satlyt customers from signed contract through integration, deployment, successful operations, renewal, and expansion.
This role sits at the intersection of customer success, technical program management, mission integration, and operations.
What you will do: Own customer onboarding after contract signature Convert contracts and statements of work into executable deployment plans Satlyt engineering Customer engineering Payload teams Ground teams External partners Milestones Owners Timelines Dependencies Success criteria Manage integration and deployment schedules Identify technical and operational risks before they become blockers Coordinate testing and operational readiness Maintain proactive customer communication Own customer escalations through resolution Manage multiple customer deployments simultaneously Adoption Usage Customer health Deployment progress Customer outcomes Identify opportunities to expand Satlyt across additional spacecraft and workloads Support renewals and commercial expansion Build standardized onboarding and deployment processes Improve internal and customer-facing operational documentation Help build the systems required to support a rapidly growing satellite fleet Requirements: 4+ years of experience in technical program management, technical customer success, mission management, solutions delivery, aerospace, defense, infrastructure, or a similar environment Demonstrated ownership of complex technical deployments Strong project and program management skills Ability to manage multiple teams, timelines, and dependencies Strong technical fluency Comfortable working directly with engineering teams Excellent written and verbal communication Strong operational discipline Ability to identify and escalate risks early Comfortable operating in an early-stage startup Strong ownership mindset Bonus Requirements: Satellite mission operations Spacecraft integration Aerospace program management Launch campaign experience Government or defense programs Technical SaaS or infrastructure products Developer platforms Hardware/software integration Experience owning customer renewals or expansion Senior Distributed Systems / Platform Engineer San Francisco Bay Area · Full-Time
You will be responsible for building the distributed infrastructure that allows Satlyt to securely operate hundreds and eventually thousands of compute nodes across space and ground. You will work on orchestration, fleet management, reliability, networking, observability, and automated deployment across highly constrained distributed environments.
What you will do: Design and build Satlyt’s distributed compute and orchestration platform Workload scheduling Deployment Monitoring Software updates Failure recovery Develop fleet-management systems across heterogeneous compute environments Build resilient infrastructure for intermittently connected nodes Design control-plane and data-plane systems Build networking abstractions across terrestrial and space-based links Improve container orchestration across constrained edge hardware Build secure remote software deployment and update mechanisms Develop automated provisioning and configuration systems Build observability across distributed spacecraft and ground nodes Design systems that tolerate Network partitions High latency Packet loss Node failures Stale state Delayed communication Compute Storage Bandwidth Power Debug complex distributed systems and infrastructure failures Build platform tooling and infrastructure automation Turn recurring customer integration requirements into reusable platform capabilities Work closely with the CTO on architecture decisions and technical tradeoffs Requirements: 5+ years building production distributed systems, infrastructure, platform systems, or similarly complex software Strong Linux fundamentals Strong programming ability in Kubernetes Container runtimes Schedulers Distributed orchestration Strong understanding of networking Strong distributed systems fundamentals Experience operating important production infrastructure Experience with infrastructure operations including Observability CI/CD Infrastructure automation Configuration management Strong ability to reason about failure modes and degraded operating conditions Ability to make clear architecture and engineering tradeoffs Strong ownership and execution mindset Bonus Requirements: Kubernetes internals Edge computing Embedded Linux ARM-based systems Fleet management Distributed databases Service meshes Overlay networking Satellite communications DTN or HDTN BPv7, CFDP, or ION Security engineering AI infrastructure Robotics or autonomous systems Remote device management Experience operating large distributed device fleets Senior Enterprise Account Executive San Francisco Bay Area · Full-Time
You will be responsible for converting Satlyt’s growing commercial pipeline into signed, recurring enterprise contracts. This is not high-volume SaaS sales. You will sell technical infrastructure into complex organizations involving technical buyers, executives, procurement teams, pilots, and fleet-level deployments.
What you will do: Satellite operators Aerospace companies Defense technology companies Telecom providers Space and infrastructure companies Commercial customers deploying compute and AI in space Run discovery with technical and executive stakeholders Own commercial opportunities from qualification through contract signature Develop account plans for strategic customers Coordinate technical evaluations, pilots, and proofs of concept with Satlyt engineering Build business cases around fleet and constellation deployments Own commercial execution across Pricing Commercial proposals Procurement Negotiation Contracting Create mutual action plans that keep complex opportunities moving toward close Turn initial spacecraft and workload deployments into larger account expansions Maintain disciplined pipeline management and forecasting Help build Satlyt’s repeatable enterprise sales process Represent Satlyt at customer meetings, conferences, and industry events Requirements: 5+ years of enterprise B2B sales experience Demonstrated history of personally closing meaningful enterprise contracts Experience selling complex technical products, infrastructure, or enterprise software Experience managing six-figure or larger sales opportunities Ability to sell credibly to both technical and executive buyers Enterprise qualification Complex sales cycles Procurement Pricing Commercial negotiation Ability to navigate complex, multi-stakeholder buying organizations Strong written and verbal communication Ability to operate effectively without a mature sales organization around you Strong ownership, urgency, and follow-through Bonus Requirements: Cloud infrastructure AI infrastructure Cybersecurity Telecom Developer platforms Aerospace Defense technology Existing relationships with Satellite operators Aerospace primes Space infrastructure companies Experience closing seven-figure contracts Experience selling directly into engineering organizations Space industry experience Head of Finance & Business Planning San Francisco Bay Area / Nairobi · Full-Time
You will own financial planning, cash visibility, and business analysis, working directly with the Founder & CEO and leadership team. You’ll help us decide where to invest, what we can afford, and which milestones our spending needs to deliver.
This is a hands-on role. You should be comfortable building the model yourself, challenging assumptions, coordinating accounting support, and explaining the implications clearly. The role offers a path toward CFO as Satlyt grows.
What you will do: Financial planning and runway Build and maintain an integrated financial model covering revenue, hiring, operating expenses, mission costs, cash flow, and financing scenarios Lead annual budgeting and rolling forecasts with the leadership team Maintain a cash forecast and identify funding needs early Track actual performance against plan and explain material variances Commercial and operating decisions Work with engineering and commercial leaders to understand deployment costs, customer onboarding effort, infrastructure costs, and gross margins Evaluate pricing, contract economics, payment terms, and resource requirements Distinguish signed revenue from pipeline, grants, and other contingent opportunities Assess hiring and project investments against runway, delivery capacity, and business milestones Establish reliable monthly reporting and appropriate spending and payment controls Coordinate bookkeeping, payroll, tax, and other specialist providers across our U.S. parent and Kenyan subsidiary Oversee invoicing, collections, payables, and reconciliation so leadership has an accurate view of available cash Coordinate financial tracking and reporting for grant-funded and government projects Investor reporting and fundraising Prepare clear financial reporting for management, the board, and investors Maintain financing records and capitalization information with counsel and our cap-table provider Prepare the financial model, supporting analysis, and diligence materials for future fundraising Help leadership define the operating milestones and capital requirements for our Series A Requirements: Experience owning financial planning or strategic finance in a growing technology company Strong financial modeling skills Ability to work with incomplete information without creating false precision Strong understanding of accounting, cash flow, revenue economics, and financial controls Experience supporting fundraising, investor reporting, or financial diligence Ability to challenge assumptions constructively and translate financial analysis into business decisions Willingness to build processes and do detailed hands-on work in a small team Strong communication skills with the ability to explain financial implications clearly to technical and commercial leaders Bonus Requirements: Enterprise software experience Infrastructure or cloud business experience International operations experience Government contracting experience Grant accounting or government project reporting experience Deep technology experience Experience working with a venture-backed startup Experience preparing a company for a Series A or later institutional financing Space industry experience Federal & Defense Capture Lead USA · Full-Time
You will be responsible for turning Satlyt’s technical credibility and government relationships into funded U.S. federal programs and production contracts. This is a capture and execution role, not a government-relations role. Success means funded awards, not meetings.
What you will do: Build and manage Satlyt’s federal opportunity pipeline Programs Program offices Mission owners Acquisition organizations Funding pathways Develop capture strategies across NASA U.S. Space Force Space Development Agency Air Force Research Laboratory Defense Innovation Unit Other relevant federal agencies Mission needs Budgets Acquisition pathways Procurement timelines Shape opportunities before formal solicitations where possible Government customers Aerospace primes Systems integrators Government contractors RFIs RFPs BAAs OTAs SBIR and STTR opportunities Other federal solicitations Coordinate proposal development across Satlyt’s technical and leadership teams Identify appropriate contract vehicles and acquisition pathways Develop prime, subcontractor, and teaming strategies Translate Satlyt technology into clear government mission outcomes Track relevant federal budgets and procurement cycles Move pilots and technical demonstrations toward production awards Build Satlyt’s repeatable federal capture process Requirements: 5+ years of experience in U.S. federal capture, government business development, government contracting, defense, civil space, or related fields Demonstrated experience helping win funded federal contracts Strong understanding of U.S. federal acquisition and procurement Experience building and executing capture plans Experience developing federal proposals Contract vehicles Acquisition pathways Government budgets Procurement cycles Experience navigating government program offices and acquisition stakeholders Strong proposal and written communication skills Ability to translate complex technical capabilities into clear mission outcomes Strong opportunity qualification instincts Ability to operate effectively without a large corporate capture organization Strong ownership and execution mindset Bonus Requirements: NASA U.S. Space Force Space Development Agency AFRL DIU NRO DARPA Satellite or space program experience SBIR or STTR experience Phase III commercialization experience OTA experience BAA experience IDIQ experience Relationships with aerospace and defense primes Existing federal customer relationships Active or previous security clearance Experience with dual-use software or infrastructure Experience converting technical demonstrations into production programs Enable JavaScript to open the application form.
